Normally utilized when bidding for
professional services.
Used when anticipated cost will
exceed a specific dollar limit.
Ideas solicited, references requested,
interview may be scheduled, and specific results
expected.
Invitation mailed to those vendors
listed on the bidders list (if number under commodity
is excessive, the Procurement & Contracts Department
reserves the right to limit the number of RFP packages
mailed).
Normal time frame from date of mailing
to the date of award is four (4) to six (6) weeks.
Most require a pre-proposal conference.
All will specify the number of copies
of proposals that must be submitted.
Award of contract made to the firm
whose proposal is determined to be in the best interest
of the County, taking into consideration all the
evaluation criteria outlined in the RFP.
Periodically a professional services
firm will be requested to assist in preparing specifications
for an RFP. When this occurs, the firm should be
paid for these services by the requesting department,
but will be disqualified from submitting a proposal
in the response to the RFP.
