Award Policy

Qualifications

A contract or bid award will be made by the Board of County Commissioners to the vendor submitting the most responsive and responsible bid that is in the best interest of El Paso County. A responsive bid is one that is in substantial conformance with the requirements as outlined in the bid. A responsible bidder is one whose reputation, past performance, business and financial capabilities are judged by the County to be capable of satisfactorily performing its contractual obligations. In addition, the County reserves the right to accept or reject any or all bids received.

Sole Source

A sole source purchase request will require that the requesting department submit a written justification to the Procurement & Contracts Department. The justification for seeking a sole source purchase may be challenged by the Procurement & Contracts Department or the Board of County Commissioners.

Insurance

Contractors/Vendors shall procure at their own expense the following insurance:

• Standard Workers' Compensation covering all the contractor's/vendor's employees engaged in working on County property in amounts required by State statute.
• Comprehensive General Liability and Property Damage Insurance in the amount specified in the instructions to Bidders, naming El Paso County as additional insured.

Evidence of both coverages must be submitted to the Procurement & Contracts Department prior to starting work on any project. A purchase order may be denied if proper certification is not on file in the Procurement & Contracts Department.